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Tuition Reimbursement

Salt Lake County financially supports the educational pursuits of its employees through the Tuition Reimbursement Program. As with all County benefits, the County Council may choose to modify the Tuition Program. Therefore, acceptance into the program does not guarantee payment.

Starting January 1, 2025, Human Resources is transitioning to a streamlined Tuition Reimbursement application process powered by Smartsheet.

Key Benefits

  • Simplified Application Process
  • Automated Updates: Real-time notifications on application status and next steps.
  • Enhanced Efficiency: Faster processing with fewer manual steps.

This new system ensures a faster, more transparent, and user-friendly experience. Thank you for your dedication to professional growth as a Salt Lake County employee!

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Tuition Reimbursement FAQs

Employees must be either an appointed or merit employee eligible for benefits. They must work at least 20 hours a week. Merit employees must have success fully completed probation and appointed must complete six months of employment by the beginning of the term/semester/course (for specialized universities such as the University of Phoenix) for which tuition reimbursement is requested.

Must attend an educational institution accredited by one of the National or Regional Accreditation Councils for the U.S. Dept. of Education.

All course work must be taken for academic credit and have a grade associated with it.  Employees may seek a certificate, associates, bachelors, masters, or doctorate degree related to a field in which the County normally recruits employees. Individual classes must be related to and support an employees current position.  If you are unsure if your degree will be accepted please contact 385-468-0576.

Doctoral degrees must have the endorsement of the employees’ Department Director or Elected Official.

  1. Access the Tuition Reimbursement Form powered by Shartsheet.
  2. Submit Required Information: Applications can be submitted no sooner than 30 days before and no later than 30 days after the beginning of the quarter/semester/term or class start date.
  3. Sign the Employee Agreement: Watch for an email from "DocuSign" after submission.
  4. Stay Informed: Receive email updates to track your application.

If you attend a non-traditional school such as the University of Phoenix applications must be received by the Human Resources Division no sooner than thirty (30) calendar days prior to the beginning of the course or no later than thirty (30) calendar days after the course has begun for which tuition reimbursement is being requested.

Late applications will not be accepted.

Yes, a separate application must be submitted.

The amount of the tuition and mandatory fees eligible for reimbursement is

  • Full time employees (40 hours): 100% reimbursement up to the tuition limit
  • Three-quarter time employees (30 hours): 75% reimbursement up to the tuition limit
  • Half-time employees (20 hours): 50% reimbursement up to the tuition limit

Currently this amount is:

  • Full time employees - $5,250.00
  • Three-quarter time employees - $3,937.50
  • Half-time employees - $2,625.00

The calendar year payment maximum is determined by the date the checks are received by the employee, not the date the courses were taken or completed.

No. Those expenses are the responsibility of the employee. Reimbursement is for tuition paid and mandatory fees. There is one exception, CLEP tests reimbursable.

Monies are paid to the employee on their regular paycheck after submission of:

  • verification of satisfactory completion of the course (at least a “C” grade)
  • verification tuition was paid

These grades and payment documents must be received by Human Resources no later than 30 calendar days after term/semester/course completion. If the time period ends on a weekend or County Holiday, grades and proof of payment must be received by Human Resources on the day before the weekend or Holiday.

Late documents will not be accepted.

If your application has been approved, if grades and proof of payment have been submitted on time and if funds are available, you will be reimbursed on the next available paycheck as determined by the payroll submission dates set by the County. Payments for the same application will not be split into more than one payment.

Employees who have received Tuition Reimbursement funds and who terminate from the County, either voluntarily or involuntarily (except in cases of reduction-in-force), must refund to the County monies received during the two year period preceding the date of termination. The amount owed to the County will be pro-rated on quarterly increments.