Travel Audit of Salt Lake County Mayor's Office Administration

APRIL 28, 2025

Report Highlights

Opportunities to Enhance Travel Expense Reimbursement Accuracy

We found that three out of 23 (13%) Request for Travel Allowance Forms had inaccurate hotel reimbursements recorded, resulting in underpayments to three employees ranging from $258 to $517. A County purchasing card (Pcard) was used to reserve the hotel rooms, but the employees' personal credit card was charged upon check out. The employees qualified for hotel reimbursements upon return from their travel.

Opportunity to Improve Accuracy and Documentation of Travel Costs on Request for Travel Allowance Forms

We found that six out of 23 (26%) Request for Travel Allowance Forms had inaccurate records or duplicated registration, airfare, transportation, or hotel costs documented. For example, one form was found to include a $235 lower registration fee than the actual dollar amount charged to a County PCard. Meanwhile another had a $274 registration balance rolled forward from a separate travel instance that was not applicable to the travel instance.

Opportunity to Improve Consistency in Travel Approvals on the Request for Travel Allowance and Travel Expenditure Report Forms

For one out of 23 (4%) Request for Travel Allowance Forms we found that the traveler did not sign as the employee/traveler, but instead signed the line titled "Mayor Approval (If Required)." Nine out of the 23 (39%) travel packets that used the Request for Travel Allowance Form were found to have an inconsistent approval signature or be absent of at least three signatures present on the form. Finally, we found that two out of five (40%) Travel Expenditure Report Forms did not have a secondary approving signature from either the Department Head, Mayor, or Mayor's alternative designee.